Zapier

Zapier Overview

The Zapier integration lets you build automated workflows (called "Zaps") between HubFit and thousands of other apps. Each Zap has two parts:

Trigger — An event in HubFit that starts the workflow (e.g. a new client signs up)
Action — Something that happens as a result, either in another app or back in HubFit (e.g. add a row to a Google Sheet, send a Slack message)

You can also flip it: use a trigger from another app (e.g. a new Typeform submission) to fire an action in HubFit (e.g. add a client).

Connecting HubFit to Zapier

To use HubFit with Zapier, generate an API key in HubFit and use it to authenticate in Zapier.

Go to Settings > Zapier

Click Generate Key and copy the key to your clipboard

Go to zapier.com/apps/hubfit/integrations (or click View Zapier App from the HubFit Zapier settings page)

Create a Zap or choose a template, and paste your API key when prompted to connect your HubFit account

You only need to authenticate once. Zapier stores your connection and reuses it across all your Zaps. If you regenerate your API key, you will need to reconnect.

Keep your API key secret. Anyone with this key can perform actions on your HubFit account. If you suspect your key has been compromised, click Regenerate Key in Settings — your old key stops working immediately.

Triggers

Triggers are events in HubFit that start a Zap. When the event occurs, Zapier receives the data in real time and passes it to the next step.

Trigger	Fires when...
New Client Added	A new client is added to your workspace
Client Completed Workout	A client marks a workout as complete
Client Added Progress Photo	A client uploads a progress photo
Client Added Metric	A client logs a metric value
Client Submitted Check-In	A client submits a check-in form
Client Connected to Cronometer	A client links their Cronometer account
Client Connected to Fitbit	A client links their Fitbit account
Team Member Accepted Invite	A team member accepts your workspace invitation
New Community Post	Someone creates a post in a community
Team Member Completed Task	A team member marks a task as done
New Purchase	A client purchases a package

Actions

Actions are operations Zapier performs inside HubFit. Use these as steps in a Zap, triggered by events from HubFit or any other app. When an action targets a specific client, you identify them by email address.

Client Management

Action	What it does
Add Client	Creates a new client in your workspace
Archive Client	Archives an existing client
Unarchive Client	Restores an archived client
Get Client Information	Retrieves a client's name, email, and creation date
Get Client Last Active Date	Returns when the client was last active
Get Client Last Check-In Date	Returns the date of the client's last check-in
Send Magic Link Email	Sends the client an email with their login credentials
Update Client Units	Sets the client's preferred weight and length units

Content Assignment

Action	What it does
Assign Form to Client	Assigns a form template to a client
Assign Nutrition Plan to Client	Imports a nutrition plan to a client
Assign Workout Plan to Client	Imports a workout program to a client
Assign Client to Vault Collection	Grants a client access to a vault collection
Import Vault Resource to Client	Imports a vault resource to a client's vault
Add Client to Community	Adds a client as a participant in a community
Trigger Onboarding Flow	Runs an onboarding flow for a client

Communication

Action	What it does
Send Message to Client	Sends a chat message to a client
Add Note to Client	Creates a note on a client's profile
Create Client Metric	Adds a new metric type to a client's profile

Workspace & Library

Action	What it does
Add Exercise to Library	Creates a new exercise in your exercise library
Add File to Vault	Adds a link-based resource to your workspace vault
Add File to Client Vault	Adds a link-based resource directly to a client's vault
Add Task	Creates a task in your workspace
Assign Client to Team Member	Assigns a client to a team member

Some actions require an item ID (e.g. a form, workout plan, or onboarding flow). You can copy the ID from HubFit by clicking the three-dot menu on the item and selecting Copy ID for Zapier.

Example Workflows

Here are practical workflows you can build with the HubFit Zapier integration.

Onboarding & lead capture

Trigger	Action	What it does
HubFit: New Client Added	Gmail: Send Email	Sends a personalized welcome email to every new client
HubFit: New Client Added	Slack: Send Channel Message	Notifies your team channel when a new client signs up
HubFit: New Client Added	Google Sheets: Create Row	Logs every new client in a spreadsheet
Typeform: New Entry	HubFit: Add Client	Creates a HubFit client from a lead form submission
Calendly: Invitee Created	HubFit: Add Client	Adds a client when someone books a discovery call

Client engagement

Trigger	Action	What it does
HubFit: Client Completed Workout	Slack: Send Channel Message	Posts a celebration message when a client finishes a workout
HubFit: Client Submitted Check-In	Google Sheets: Create Row	Logs check-in dates for compliance tracking
HubFit: Client Added Metric	Slack: Send Direct Message	Sends you a DM when a client logs a metric
HubFit: New Purchase	Google Sheets: Create Row	Logs every package purchase to a revenue spreadsheet

Content delivery

Trigger	Action	What it does
Typeform: New Entry	HubFit: Assign Workout Plan to Client	Assigns a workout program after an intake form
Typeform: New Entry	HubFit: Assign Nutrition Plan to Client	Assigns a nutrition plan based on form responses
HubFit: New Client Added	HubFit: Trigger Onboarding Flow	Kicks off your full onboarding sequence

You can chain multiple HubFit actions in a single Zap — for example: New Client Added > Assign Form > Assign Workout Plan > Add to Community > Send Welcome Message, all without a third-party app.

Frequently Asked Questions

Is there a limit to how many Zaps I can create? HubFit does not limit the number of Zaps. The limit depends on your Zapier plan.

Can my team members use Zapier? The API key is tied to the workspace owner's account. Team members cannot generate their own keys.

Do triggers fire in real time? Yes. HubFit triggers use webhooks, so events are sent to Zapier the moment they occur.

Can I use Zapier to bulk-import clients? Not directly. Set up a Zap with a trigger from a spreadsheet app (e.g. Google Sheets: New Row) that fires the HubFit "Add Client" action for each row.

What happens if a Zap fails? Zapier retries failed actions automatically. You can view error details in Zapier's Task History and replay failed tasks.

My Zap stopped working after I regenerated my API key — what do I do? Reconnect your HubFit account in Zapier with the new key. All Zaps using the old key will fail until you update the connection.