The Ultimate Bi-Weekly Check-In Form Template

1. Highlight your top progress in the past two weeks

Format: Open Text

Why ask this: A lot happens in 14 days. Starting with a "highlight reel" forces the client to scan the last two weeks for positives, reinforcing their efforts even if the scale hasn't moved as much as they hoped.

2. Any barriers or setbacks to note?

Format: Open Text

Why ask this: Identifying obstacles over a two-week period helps spot patterns. Did they miss workouts both weekends? Identifying these trends allows you to troubleshoot schedule issues rather than just "trying harder."

3. Select all areas where you felt challenged

Format: Multiple Choice (e.g., Nutrition, Sleep, Stress, Time Management)

Why ask this: This quick categorization helps you prioritize your feedback. If they select "Stress" and "Sleep," you know to focus your coaching video on recovery strategies rather than adding more cardio.

4. Average training sessions per week (last 2 weeks)

Format: Number Input

Why ask this: Compliance check. Over two weeks, consistency matters more than intensity. This number tells you if the volume you prescribed is actually realistic for their current lifestyle.

5. Average daily protein intake (grams)

Format: Metric Input (grams)

Why ask this: Protein is the anchor of most body composition goals. Tracking this specific metric ensures they aren't letting nutritional quality slip, even if they aren't tracking every single calorie.

6. Rate your motivation right now (1-10)

Format: Scale (1–10)

Why ask this: Motivation wanes over time. A low score here acts as an early warning system, prompting you to hop on a call or send a hype video before they drop off completely.

7. Upload a form check or training clip (optional)

Format: Media Upload

Why ask this: Even advanced clients develop bad habits. Regularly seeing them move ensures technique remains safe and effective as weights get heavier over the weeks.

8. Upload progress photos (front, side, back)

Format: Media Upload

Why ask this: Visual changes can be slow. Comparing photos every two weeks often reveals more significant changes than weekly comparisons, helping clients see the bigger picture.

9. Where do you notice the most visible change?

Format: Multiple Choice (e.g., Shoulders, Midsection, Legs, Posture)

Why ask this: This questions directs their attention to positive physical changes they might ignore while hyper-focusing on a "problem area."

10. Current body measurements or key metric to track

Format: Metric Input (e.g., Waist cm)

Why ask this: The scale can be deceptive due to water retention or muscle gain. A tape measurement (like waist circumference) is often a more reliable indicator of fat loss over a two-week block.

11. What small habit will you commit to next?

Format: Open Text

Why ask this: Actionable forward momentum. Rather than a vague "I'll do better," this prompts them to set a micro-goal for the next 14 days, like "drink 3L of water" or "walk 10 mins after dinner."

Use This Template Instantly

You don't need to build this from scratch. If you are using HubFit, we have pre-loaded this exact structure into the HubFit Template Library. You can import it to your account with one click and assign it to your clients immediately.

Here is what this form looks like for your clients inside the HubFit app

How You Can Use HubFit for Your Check-Ins

Managing check-ins on a bi-weekly basis requires a system that doesn't let clients fall through the cracks during their "off" weeks.

This is exactly where HubFit steps in.

HubFit is designed specifically for online coaches to automate and organize the entire check-in process. Instead of chasing clients for updates, HubFit’s Powerful Check-In System handles the heavy lifting.

1. Automate the Schedule

With HubFit, you can set check-ins to appear every 2 weeks. The task appears on their dashboard automatically, ensuring they never forget when it's time to report in.

• Smart Reminders: Automatic notifications nudge your clients to complete their form, so you don't have to manually track whose turn it is to check in.

• Reusability: Build this 11-point template once and assign it to your intermediate/advanced roster with a single click.

2. Auto-Syncing Metrics

When your client enters their "Protein Intake" or "Waist Measurement" in the form, HubFit organizes that data instantly.

• Graphing: The system automatically pulls these numbers into the client's progress graphs, allowing you to visualize adherence over months.

• Gallery Sync: Progress photos are automatically organized by date in the client's photo gallery, keeping your phone storage clean.

3. Compare Trends Instantly

HubFit’s Compare Check-Ins feature is crucial for bi-weekly analysis. You can open this week's check-in side-by-side with the one from two weeks ago (or two months ago). This allows you to instantly see:

• Are measurements trending down consistently?

• Is motivation dropping as training volume increases?

• Visually compare physique changes with the slider tool.

4. Review Check-Ins

HubFit has a fully fledged check-in review system. You can clearly see which check-ins are "Pending" and which are "Reviewed." You can review a check-in and leave a comment, and your clients will be notified that the check-in has been reviewed.

HuFit Check-in Feature Overview